Picnie Workflows are designed to automate the large-scale generation of images, PDFs, and videos without needing to perform manual edits for each asset. Instead of designing each visual separately, Picnie allows users to connect a single template to data sources like spreadsheets, shared forms, or API feeds. The workflow then reads variable values and produces multiple outputs in one operation.
Workflows are ideal for repeated visuals that change only in text, pricing, names, dates, or product photos. They dramatically reduce production time while maintaining brand consistency across all assets.
How Picnie Workflows Operate
Picnie Workflows function through a combination of templates, data, rules, and outputs.
Component | Description |
|---|---|
Design Template | Defines layout, brand styling, and placeholders |
Data Source | Supplies values such as text, pricing, or images |
Variable Mapping | Matches spreadsheet columns or payload fields to template variables |
Output Engine | Generates files based on data rows or repeated triggers |
When mapped correctly, each row in a data source produces one unique image, video, or PDF.
Where Workflows Are Used
Workflows can automate visual tasks across multiple industries and departments.
Use Case | Output Example |
|---|---|
E-commerce | SKU product cards, promotional banners |
Marketing | Multilingual ads, discount campaigns, social posts |
Agencies | Client deliverables, branding variations |
SaaS | Certificates, personalized reports, onboarding PDFs |
Operations | Invoice PDFs, ID cards, labels, branded documents |
Creating a Workflow: Step-by-Step Overview
Step 1: Select or Create a Template
Choose a reusable template for images, videos, or PDFs.
Step 2: Choose a Data Source
Select a spreadsheet, shared form, manual input, or API integration.
Step 3: Map the Variables
Match each column or data parameter to template variables such as title, price, name, image URL, or date.
Step 4: Preview and Validate
Generate a preview to ensure correct text length, alignment, and media placement.
Step 5: Generate Outputs
Click Generate to create all visuals at once. Picnie will export multiple files based on the provided data source.
Advantages of Using Workflows
Benefit | Explanation |
|---|---|
No repetitive editing | One setup can produce hundreds or thousands of outputs |
Brand consistency | Templates ensure uniform style across variations |
Time and cost savings | Reduces manual design labor and delivery times |
Scalable automation | Works with data from forms, sheets, and APIs |
Error reduction | Prevents mistakes caused by manual changes |
Frequently Asked Questions
Do workflows consume more credits than manual exports?
Credits are consumed per output, not for configuring workflows. Bulk output consumes credits equal to the number of generated files.
Can workflows be triggered through APIs?
Yes. Picnie Workflows can be triggered manually, through data uploads, or via automated API calls.
Can non-designers use workflows?
Yes. Workflows are specifically built so sales, operations, marketing, or client teams can generate visuals without editing templates.
Summary
Picnie Workflows connect reusable templates with structured data to automate the creation of visual assets at scale. By mapping variable fields and generating outputs from spreadsheets, forms, or API sources, teams can eliminate repetitive tasks and produce consistent, branded media automatically for marketing, operations, e-commerce, and SaaS.